Basingstoke Masonic Club
Privacy Policy
Effective Date: 1st July 2026
1. Introduction
The Basingstoke Masonic Club (“we,” “us,” or “our”) operates and manages the Basingstoke Masonic Hall (“The Centre”). We are committed to safeguarding the privacy of our members, visitors, and website users. This Privacy Policy explains how we collect, use, store, and protect personal information in accordance with our governing documents and applicable data protection regulations, including UK GDPR.
2. Information We Collect
We may collect personal information, including but not limited to:
Name, contact details, and membership status
Lodge or chapter affiliation
Payment records relating to bar, dining, or hall hire
Participation in Club or Centre events
Website usage data (cookies, analytics, login activity)
Information submitted through online forms (e.g., enquiries, membership interest)
3. How We Use Your Information
We use collected data to:
Maintain accurate Club and Centre membership and visitor records
Communicate updates, events, and operational information
Manage bookings, dining arrangements, and bar accounts
Process financial transactions
Improve our website, facilities, and member services
Ensure compliance with Masonic regulations and legal obligations
4. Sharing of Information
We do not sell personal information. Data may be shared with:
Relevant Masonic bodies, including the United Grand Lodge of England (UGLE) and the Hampshire & Isle of Wight Provincial Grand Lodge
Service providers supporting Club or Centre operations (e.g., website hosting, payment processors, event systems)
Legal or regulatory authorities when required
5. Data Security
We implement appropriate technical and organisational measures to protect personal information from unauthorised access, alteration, or disclosure. Users acknowledge that no online system is entirely risk‑free.
6. Your Rights
Individuals may request access to, correction of, or deletion of personal data where applicable. To make a request, please contact the Club Secretary at [insert contact email].
7. Governance & Policy Updates
This Privacy Policy is governed by the rules and regulations of The Basingstoke Masonic Club and The Centre. Updates will be published on our website and take effect immediately upon posting.
For enquiries, please Contact Us
Legal Disclaimer
1. Governance & Membership
The Basingstoke Masonic Club and The Centre operate in support of lodges and chapters meeting under the authority of the United Grand Lodge of England (UGLE). Membership and access to certain areas of the site may be subject to eligibility requirements and approval processes set by the Club and relevant Masonic bodies.
2. Financial Transactions
All payments made to The Club or The Centre—including dining charges, bar accounts, hall hire fees, and event bookings—are non‑refundable unless explicitly stated. Donations or contributions are used in accordance with our charitable and operational objectives. Tax deductibility is not guaranteed; please consult a financial advisor.
3. Website Content & Accuracy
Information on this website is provided for general guidance. While we aim for accuracy, we make no warranties regarding completeness, reliability, or suitability of the content.
4. External Links & Third‑Party Content
Our website may include links to external sites. The Basingstoke Masonic Club is not responsible for the content, security, or privacy practices of third‑party websites. Users should review their respective policies before engaging.
5. Limitation of Liability
The Club shall not be liable for any direct, indirect, incidental, or consequential damages arising from use of the website, participation in Club or Centre activities, or reliance on provided information.
6. Governing Law
This disclaimer is governed by the laws of England & Wales and the regulations of UGLE. Any disputes will be resolved under applicable legal frameworks.
By using our website or engaging with The Centre, visitors and members acknowledge and accept the terms of this disclaimer.
Cookies Policy
1. Introduction
The Basingstoke Masonic Club (“we,” “us,” or “our”) uses cookies and similar technologies on our website to improve user experience, analyse performance, and support essential site functionality.
By using our website, you consent to the use of cookies as described in this policy.
2. What Are Cookies?
Cookies are small text files stored on your device when you visit a website. They help websites function correctly and provide information to site owners.
3. Types of Cookies We Use
Essential Cookies
Required for the website to function, including secure login and navigation.
Performance & Analytics Cookies
Used to understand how visitors interact with the site (e.g., page views, traffic sources).
Functional Cookies
Enable enhanced features such as remembering preferences or login status.
Third‑Party Cookies
May be used by embedded services such as payment processors, booking systems, or analytics tools.
4. Managing Cookies
You can control or delete cookies through your browser settings. Disabling certain cookies may affect website functionality.
5. Updates to This Policy
We may update this Cookie Policy periodically. Changes will be posted on this page.
For questions, please contact: Contact Us
Terms of Use
1. Introduction
These Terms of Use govern your access to and use of the website operated by The Basingstoke Masonic Club (“The Club”) and The Centre. By using our website, you agree to these terms.
2. Website Access
Access to certain areas of the site may be restricted to approved members. You agree to keep login details secure and confidential.
3. Acceptable Use
Users must not:
Engage in unlawful, harmful, or disruptive behaviour
Attempt to gain unauthorised access to restricted areas
Upload or distribute malicious software
Misuse Club or Centre information
4. Content Accuracy
We strive to provide accurate information, but we make no guarantees regarding completeness or reliability. Content is provided for general guidance only.
5. Intellectual Property
All website content—including text, images, branding, and layout—is the property of The Basingstoke Masonic Club unless otherwise stated. Users may not reproduce or distribute content without permission.
6. External Links
Our website may contain links to third‑party sites. We are not responsible for their content, security, or privacy practices.
7. Limitation of Liability
The Club shall not be liable for any direct, indirect, incidental, or consequential damages arising from use of the website or reliance on its content.
8. Termination of Access
We reserve the right to suspend or terminate access for users who violate these terms.
9. Governing Law
These Terms of Use are governed by the laws of England & Wales and relevant Masonic regulations.
For enquiries, please contact: Contact Us
Dining Club – Terms & Conditions
1. Introduction
These Terms & Conditions apply to all dining bookings made with the Basingstoke Masonic Dining Club. By submitting a booking, the Lodge, Chapter, or individual booker agrees to these Terms.
Allergies - Please note there can be no guarantee that our meals are free from nuts, milk and other allergens.
2. Booking Requirements
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Bookings must be submitted at least seven (7) days before the dining date.
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Bookings received after the 7‑day deadline are accepted at the Club’s discretion.
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No guarantee of dining availability is offered for late bookings.
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A booking is confirmed once it appears in the Centre diary and acknowledgement has been issued.
3. Contractual Commitment
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A confirmed booking forms a binding contract with the Club.
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The booker agrees to pay for the number of meals and items selected at the time of booking, regardless of the number of diners who attend.
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This includes:
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No‑shows
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Late cancellations
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Guests who attend but do not dine
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4. Changes to Numbers
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Final numbers must be confirmed no later than seven (7) days before the dining date.
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Reductions after the 7‑day deadline remain fully chargeable.
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Increases may be accepted subject to availability but are not guaranteed.
5. No‑Shows
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All no‑shows are charged at the full dining rate.
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The Club may invoice Lodges or Chapters directly for repeated or excessive no‑shows.
6. Cancellation Policy
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Cancellations made 7 days or more before the dining date will not incur charges.
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Cancellations made within 7 days of the dining date are charged in full.
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All cancellations must be submitted in writing to the Dining Officer or Centre Secretary.
7. Menu, Pricing & Dietary Requirements
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Menu options and prices may vary depending on supply and seasonal availability.
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Dietary requirements must be submitted at the time of booking.
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The Club will make reasonable efforts to accommodate dietary needs but cannot guarantee availability for late submissions.
8. Conduct & Use of the Centre
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All diners must behave respectfully and in accordance with the standards of the Basingstoke Masonic Centre.
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The Club reserves the right to refuse service or remove individuals whose behaviour is inappropriate or disruptive.
9. Club or Centre Cancellation
If the Club or Centre must cancel a dining event due to operational, safety, or staffing reasons:
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Bookers will be notified as soon as possible.
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No charges will be applied.
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The Club accepts no liability for external costs incurred by Lodges, Chapters, or individuals.
10. Payment Terms
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Payment is due upon invoice.
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Future bookings may be refused if outstanding balances remain unpaid.
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Persistent late payment may be referred to the Centre Treasurer.
11. Disputes
Any dispute relating to dining charges or bookings will be referred to:
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The Dining Officer
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The Centre Treasurer
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The Basingstoke Masonic Hall Management Team (final decision)
12. Amendments
The Club may update these Terms & Conditions at any time. The latest version will apply to all future bookings